Construction & Remodeling Rules

CONSTRUCTION & REMODELING RULES

(As updated March 1, 2020)

  • Prior to beginning construction or remodeling, the Condominium Owner must notify Amelia Island Management of their intention to renovate the interior of their unit.
      • The notice must include: (1) a detailed scope of the work; (2) the name and contact information of the contractor in charge of the renovation; and (3) the estimated timeframe from start to finish. A form notice to be completed and signed by the Owner and the contractor is attached.
      • The notice should be sent to our Community Association Manager at Amelia Island Management, currently Patrick Rowe at patrick.rowe@omnihotels.com.
  • If the remodeling includes the replacement of windows, external doors and/or flooring, additional submissions are required detailing the materials to be utilized, as set forth below. These submissions will be reviewed for approval by Amelia Island Management’s structural engineering firm.  Owners should allow a minimum of 60 days after submission before starting the remodeling.  Approval is required before installation may begin.
  • Window/Door Replacements: The Association has developed approved specifications for glass replacements with recommended wind loads, materials, structural design and colors.  The materials selected must be submitted by the Owner or the contractor to Amelia Island Management who will submit them to the structural engineering firm for review and approval.  Linked below are the approved specifications for replacement windows and doors.
  • Piper Dunes Window and Door Specifications Manual (February 2020)
  • External-Facing Window/Door Unit Replacements: The specifications for new external-facing window and/or door units must be submitted to Amelia Island Management who will submit them for review and approval to the Amelia Island Plantation Architectural Review Board at its next scheduled monthly meeting.
  • Interior Floor Replacements: Floor replacements which include any material other than carpet, such as hard wood, engineered wood, laminates, stone, vinyl, ceramic or porcelain tiles, must include an underlayment of sound-dampening materials.  The materials selected must be submitted by the Owner or the contractor to Amelia Island Management who will submit them to the Association’s structural engineering firm for review and approval.  Currently approved sound-dampening materials are:
  • ProFlex RCU500 Sound Control Underlayment
  • PergoGold 3mm Sound Insulation Underlayment
      • Required Notices: As set forth above, notices, plans and specifications must be sent to our Community Association Manager at Amelia Island Management, currently Patrick Rowe at patrick.rowe@omnihotels.com.
  • Piper Dunes Rules for Contractors & Subcontractors: The following rules, which are set forth in the required Construction and Remodeling Notice, are to be shared by the Owner or the contractor with all subcontractors and trades people working on the project.
      • Contractor must obtain and post, if required, all appropriate permits required for the scope of work to be performed.
      • Dumpsters utilized for initial demolition (maximum of 10 yards) may be set in a single parking space for a maximum period of two (2) weeks. Spillage from dumpsters is the responsibility of the Owner and contractor to clean and repair damage if needed. o If a dumpster is required for longer than the 2-week maximum period of time, it must be placed in the Dunes Club Community Association (“DCCA”) Overflow Parking Area.  DCCA may charge the unit owner a monthly fee for the use of the DCCA Overflow Parking Area.
      • No overnight parking of construction vehicles or equipment is permitted in the Association’s parking area.
      • Construction vehicles may not be left in the Porte Cochere after unloading.
      • Apart from loading and unloading, only one construction-related vehicle may be parked in the Association’s parking spaces. All other vehicles must be parked in the DCCA Overflow Parking Area. o Protective elevator pads and walk-off floor mats must be used daily during demolition and movement of large tools, cabinets, fixtures, countertops, doors, windows, appliances, etc., and must be removed at the end of each workday.
      • Hours for work are 8AM to 5PM Monday through Friday and 9AM through 1PM on Saturdays. No work is permitted on Sunday or holidays.
      • Daily cleanup of all construction related trash from lobbies and balconies is required.
      • No unprofessional behavior towards owners, guests or staff is permitted. o No smoking on the property is permitted. o No excessive non-construction related noise is permitted.